Grant Development Proposal Writer
College of Education, University of Florida

The Grant Development Proposal Writer position will be located in the Office of Educational Research (OER), in the College of Education (COE) to provide support to all COE faculty for the purpose of proposal (“Proposal” refers to proposals for contracts and grants.) development, completion, and submission. The primary duties of the Technical Writer entail close collaboration with Principal Investigators (PIs) and staff in OER. The Technical Writer will provide information related to proposal development needs of faculty; design and implement processes for shepherding proposals from start to finish; and assist in various other duties as deemed appropriate by the Associate Dean for Research and the Director of Research. The Technical Writer will also contribute to the development of OER publications (e.g., Funding and Award Opportunities, Research Bulletin, Annual Report, Faculty Profiles, Research Highlights), grant training programs, website content and formatting, and overall functions of OER. Job duties include:

Support faculty in the preparation of internal and external proposals, particularly large interdisciplinary or otherwise complex proposals.

• Coordinate the proposal development roles of multiple investigators on proposals.
• Develop suggested timelines for completion of work; help coordinate work assignments; collaborate with faculty to steer and monitor proposal development progress.
• Develop and implement methods of communicating necessary information to faculty regarding proposal development.
• Inform faculty of internal and external policy/guidelines for proposal submission.

Coordinate writing development at pre-award stages.

• Communicate with PI and/or research team for the program/project to secure and disseminate ideas and text for the program/project.
• Compile, verify, and prepare materials and information to comply with funding agency requirements.
• Identify errors and potential problem areas for revision of proposals. Communicate a plan to the PI for making corrections.
• Perform various editorial duties; attend to matters concerning form, style, and format of proposals.
• Provide advice to PIs, administrators, and support staff regarding university, state, and federal rules and sponsoring agency guidelines; refer proposals for review by appropriate compliance committees as needed.

Search out information from funding agency and/or personnel from other institutions who are collaborating with UF investigators.

• Acquire, maintain, and interpret up-to-date knowledge of funding and federal programs and submission deadlines for applications.
• Keep abreast of laws, regulations, funding agency requirements and emerging conditions relevant to proposal development.
• Assist in planning professional development activities to inform novice faculty about proposal-writing practices
• Engage in appropriate professional development activities.

Work closely with faculty to prepare narrative sections of proposals in a timely manner and in accordance with requirements of funding agency; provide assistance with construction of models, tables, and figures; and provide assistance with development of supporting documents (e.g., letters of intent, support letters, etc.).

• Review/revise proposals with the funding agency’s mission and review criteria in mind and for clarity, logic, significance, innovation, and correct English/formatting according to agency guidelines.
• Research, prepare, and write materials for inclusion in proposals.
• Develop and present relevant and timely information about proposal development to the faculty per requests/assessed needs.
• Seek out proposal development resources within and outside of the university.

Provide editorial support to faculty for academic journal and book manuscripts to be submitted for publication.

Share accountability for reputation by ensuring quality of the work.
• Assist with the preparation of reports requested by the college or university.

Serves as OER Technical Writer

• Work closely with the Director of Research to prepare relevant research materials.
• Provide assistance with weekly Funding and Award Opportunities newsletter as needed.
• Produce monthly Research Bulletin newsletter.
• Maintain an accurate electronic mailing list for both newsletters.
• Organize and format faculty development materials related to research and external funding pursuits.
• Organize and format faculty research for dissemination to external audiences and stakeholders. Coordinate with other COE units to disseminate faculty research.
• Provide assistance with format of Faculty Research Profiles.
• Select PIs and develop Research Highlights to disseminate PIs’ research and funding activities
• Assist with maintenance of OER webpages.

Other duties as assigned

Salary is commensurate with education and experience.

Min. Requirements: Bachelor’s degree in an appropriate area; or an associate’s degree and two years of relevant experience.

Preferred Qualifications:

Master’s degree in a field in education (strong composition and rhetoric and/or scientific/technical writing ability a must).
• Sufficient scientific, library, writing, and technological skills necessary to assist in writing/editing proposals and preparing scientific reports.
• Superior interpersonal, collaboration, and organization skills required.
• Competency in Microsoft Word, Excel, PowerPoint, and Acrobat.
• Ability to employ a variety of educational strategies to meet the writing needs of faculty.
• Ability to research, compile, and organize materials obtained from a variety of sources, including the Internet, and to present concise information to faculty.
• At least one year of experience in proposal preparation and submission and/or management of grants funded by premier funding agencies (e.g., US Department of Education, National Science Foundation, Institute of Education Sciences) and to private foundations will be given priority status.
• Trainer/presentation and group facilitation skills.
• Experience with desktop publishing, web design, and citation software (e.g., Endnote) preferred.
• Ability to multitask and meet deadlines.

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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