Information

2016 Award Rules

Eligibility
All entries must have been published, posted or broadcast in an independent outlet for the first time in 2016 and/or the 2015–2016 school year, with one exception: Stories published or broadcast in 2015 that were recognized in last year’s EWA awards are ineligible for consideration in this year’s awards. Also, a majority of items in any one entry must have been published in 2016.

Entrant qualifications
Entries may not include items created by non-journalists who contribute to eligible media outlets. See EWA Bylaws, Article II, Section 1.1, to clarify entrants’ eligibility to be considered journalists. Officers and members of the Board of Directors of the Education Writers Association may enter but are not eligible to win cash awards in the competition.

Deadline
All entries must be uploaded by 11:59 p.m. (Pacific), December 15, 2016. Finalists for awards will be notified in April 2017 and category winners will be announced for the first time during EWA’s 70th National Seminar in late spring 2017.

Outlet size
For general news categories, you must include the number of full-time newsroom staff on each entry form. In addition to reporters, the calculation should include, among others, all editors, designers, online producers and multimedia content producers, such as photographers, data analysts and videographers.

Cover letter
Each entry must include a cover letter that describes the entry’s development and impact, if any. Also supply all relevant URLs for the entry. If a password is needed to access content, supply the necessary details in the cover letter or upload PDFs of your work. (Suggestion: Limit the cover letter’s narrative portion to a single page.)

Entry formats
Judges may disqualify any entry that does not adhere to the rules or that is submitted in a form that is difficult to read, listen to or view (broken or terminated links, etc.).

Broadcast
All broadcast entries must state run times in the cover letter and must include scripts or transcripts. URLs to broadcasts are preferred if available.

Television entries must be in the form of a URL, mov, avi or mp4.

Radio entries must be in the form of a URL, mp3 or wav.

Repeat Content
Any item submitted in one category may NOT be submitted in a second category except as part of a beat reporting entry and/or an entry for the Eddie Award.

Collaboration
If you are submitting work that involved collaboration by multiple outlets, submit your entry into the category for which the largest of the collaborators is eligible.

Coordinate with your partnering outlets so that only one version of the entry – and/or article or broadcast – is submitted (see “Repeat Content” above for exception).

EWA requests submission letters signed by all outlets that participated in the production and/or publication of the entry. A single letter endorsed by representatives of all participating outlets also is acceptable.

Fees
Entries must be paid in full in order to be judged. Fees for members are $50 per entry. For non-members, fees are $100 per entry. Pay online when submitting or send a check made payable to the Education Writers Association (must be postmarked by Dec. 15). Fees are non-refundable.

Category classification
EWA staff or Awards Judges may move an entry from one category to another if they determine it is wrongly classified.

Judging
Judges reserve the right to forgo awarding prizes in categories for which they determine there are no suitable winners.

Follow-up
Entries will not be returned.